ISA NorCal Board Meeting Minutes

October, 2003

Attendees

Meeting Chair:  Suzanne Pippin

Date/Time:  Thursday, Oct. 2, 2003 5:30 pm to 8:00 pm, PDT

Location:   Advanced Control Solutions
        3065 Richmond Parkway, Suite 106
        Richmond, CA 94806
        510-262-1880

1.  Meeting Call to Order                           Suzanne      1730

2.  Introduction of Members and Guests                  Suzanne      1731

2.a Brad Stacey of DST controls is a special guest

    Advise on up coming Nor Cal conference

3.  Agenda Additions and/or Corrections                 Suzanne      1735

3.a  Information on Bob Galley scholarship fund

3.b  general information on Nor Cal website information

3.c Terry wants to discuss a quarter-master position to keep track of and store equipment

4.  Program Plans

a.  Golf Tournament Results                   Brad, Terry & Suzanne  1740

a.1 Still needs to collect from some sponsors.

a.2 Terry will do a financial report. Estimated profit of $1000 to be transferred to Scholarship account.

a.3 No point winner identified yet.

a.4 Nice pictures in the Transmitter News Letter.

a.5 Need to move the location to another course next year; Didn’t like the way the greens were managed (discussion tabled). Move to Fairfield  and get others feedback.

b.   Scholarship                                    Terry     1755

b.1 Glen researched and found the original instructions and made handouts

b.2 $7700 in scholarship fund. Terry distributed a balance sheet with the chapter’s finances

b3   (DELETED)

b.4 Tony Watkins has Bob Galley’s Resume to find out more about him

b.5 Need to research how to grow the money- Create an investment committee, make it an endowment

b.6 Need to modify the by laws and include it in the budget

b.7 Will discuss in board meeting on May 2004

b.8 Need to publish new by-laws and have general membership vote Dec-Jan 2004

c.  Section Meetings                                Herb    810

Tentative schedule for the year.

   Oct 28 – Western Grid Control in Folsom -OK
   Nov 18 – Tour of Anchor Steam in San Francisco-OK
   Dec – no program -OK
   Jan 20 – CCST Presentation  
                – Bob H. to write up
   Feb 17 – Sacramento Canal ?
                     -Bill Hendrix of Sacramento Waste Water
                      Alza Corporation?
                      -Who to contact, lost old contact
   Mar 16  - Tour of Valero Co-Gen? Or NUMMI
                  -Stanislaus Foods is out
   Apr 20 – SF Student section joint meeting at Calstart in Richmond
                  -Need to find new contact on campus. Need to make contact at Cal start.                    Need to Make new contact at Clastart
   May 19 - Past Presidents Day
                  -Lunch in  SF. Bechtel, Software Security
                  -Use PG&E Lunch Room, IEEE has meetings there. Joe Weiss is
                     possible sponsor Herb or Bob W can contact

Ideas of future Section Meetings or Expo topics

                 -Electrical enclosure purging for hazardous areas)
                 -Model control systems by Simsci-Esscor

d.  Training                                          Bob H 1825

Tentative schedule for the year.

    PLCs – Oct/Dec/Feb/Apr
    Understanding PIDs/PDFs – Oct
    Basic Process Control – Nov before Thanksgiving
    SCADA – Jan (via Sage Designs)
    CCST Review Class – mid-Feb
    Wireless – Feb (via Cisco)

    (Have we OK’d with B.Hammaker, Tony Sannella, and Ken Coley?)

    Others:
    Safety Instrumented Systems
    OPC
    VFDs    

    -Bob H to make schedule –table until next Board Meeting

     e. South Bay Meetings Update                    Bob W. & Marge 1840

    Schedule for the year. -To continue

    Oct 14 – AC Power Problems caused by VFDs
    Nov 11 – NFPA Requirements
    Dec 9 – Survey of Gas Detection Systems
    Jan 13 – Basic Analog instruments/CCST info& prep
    Feb 10 – Regulators
    Mar 9 – Mfg & Control Systems Security
    Apr 13 – Smart Control Valves
    May 11 – Industrial Wireless Networking
    Jun 8 – Industrial Networking  - TCP/IP

    Note:   Keep a  Bank of slides of the presentations

        Margie is overseeing the activities

        Turn out is OK

        Talk of splitting the south bay off as separate section- thought to be a bad idea

5.   Council of Society Delegates at Houston Expo Oct.17-21         Bob, Terry, Nand & Glen 1930

Representation from Norcal ISA – Bob, Terry, Nand, Glen & Jim with 2 votes from Glen and Nand

Issues to be discussed and voted on at meeting – Same member rebates as past year

Other business at Expo.

Notes:

Bob W suggests that we need do an alternative candidate? Nand may not be able to attend.

We have approx 860 members in Nor. Cal

Nand not at this meeting and may not be able to attend in Houston

Suzanne appoints Terry as delegate and Glen as alternative She will inform John Querido DVP

ISA holds technical information it collects from Members. It requires they unjustly pay to access information

Vote against keeping rebates to locals at 17% and return to 21%

National needs to respect and nurture strong local chapters.

6.    District 11 VP Nominations

Currently only one candidate from LA section.

Glen thinks Kathy Erchin a past president would be a good candidate. He will try to contact her.

Glen talked to Raj Adani, the current candidate. Glen said that Raj will need to be encouraged to work for changes in ISA to provide strong support for Sections.

7.    ISA Norcal Tech 2004 – Conference and Exhibit

      Updates and Action Items Assigned                  Guru, Terry & Tim      1845

7.a Facilities Review – Terry will visit Maritime Academy and report

7.b Call for Papers – Dave Read letter from Guru M

7.c Keynote Speaker(s)

 Hans from Genentech is unavailable

 David Aslinder from UCB

 Dick Pinto- Suzanne will try to contact

 7.d Exhibitors and advertising

 Glen to give Brian a list of local companies who may be interested in exhibiting.

 Terry will report on available resources (7.a)

 Projected size of event is 1000 Attendees; 30-35Exbititors; 30 Presenters

 Will discuss more in November

8.    Calendar for the year -                                 Suzanne   1855

a.  Section Meeting Schedule – as discussed above

b.  Board Meeting Schedule - Typically the 1st Thursday of the month, 6:00 pm, (social hour starts at 5:30 pm), as before.

Dates:

i.  September 4, 2003 ( Do we really need this one?)
ii. October 2, 2003
iii.    November 6, 2003
iv. December 4, 2003
v.  January 8, 2004
vi. February 5, 2004
vii.    March 4, 2004
viii.   April 1, 2004
ix. May 6, 2004
x.  June 3, 2004 final 2003 – 2004 Board meeting and dinner.  

xi. NOTE: ISA EXPO 2003- Automation +Control Conference & Exhibition;

 Houston, TX; Oct 21-23, 2003

xii.    NOTE:  ISA Fall President’s Meeting – Oct 18-21, 2003

c.  Training Schedule – as discussed above

d.  Key dates, including nominations and elections

i.  Nominating Committee Identified:  Jan 2004 -?
ii. Nominations Approved by Board:  Feb 2004 -?
iii.    Ballot included with Transmitter:  May 2004 – Terry
iv. Data to Accountant to do taxes:?  /?/? – check with accountant - Terry
v.  State Tax Form Filed:  15th day of 5th month after close of year (?/?/?) - Terry
vi. Federal Tax Forms Filed:  15th day of 5th month after close of year (11/15/02) -
Terry
vii.    Secretary of State - Biennial Statement Of Officers:  2/28/03 or earlier - Glen
viii.   Secretary of Sate – Name Change – SO 100 form, any time - Glen
ix. Bank/s – Name Change - ?? – Terry
x.  State Tax Name Change – Terry
xi. Bylaws change for Name change, balloting, other? – Glen?
xii.    Federal Tax Name Change - Terry
xiii.   Transmitter and Web page Deadlines:  (Terry, please put a schedule together)

9.  Other business, comments, suggestions, ideas for improvement    Suzanne 1856

    Main topics of next meeting will  items  four.c, Training and  seven, the Conference

    Discussion of our Norcal’s Web Page led by GlenG

    Problems downloading the data base provided by ISA and pulling out the E-mail address.

    Forms Capability added to web site, We can get  feed back from visitors

    Haven’t used the norcal_leader.org list
    Leader list on Website, use that for section leaders, OK’d by Suzanne

    Next meeting is November 6th.

10. Adjourn                              Suzanne     1900